How To Get More Templates On Powerpoint 365

Y'all merely received this spangly new template from your favourite presentation agency (us obviously). You lot then realise not all is zen and as straightforward as simply creating a PowerPoint from scratch. You feel your path to presentation enlightenment is riddled with obstacles and you aren't sure which mode to get.

Maybe y'all are copying the text from your old presentation to the new one, just to realise that the text does non take on the formatting of the new template.

You want to alter an image, yet, regardless of your best efforts, information technology won't see the error of its ways.

And where are all the layouts that you saw when you outset received the template, where did they all go? Did they all abandon the path to guild and stillness?

Worry you not, Elisabetta, our Studio Manager, will come to the rescue with some PowerPoint wisdom.

Modify Your Flow

Like an quondam friend of mine said, 'If you do not modify management, you may end up where y'all are heading.' Oh yep, Lao Tsu and I go a long way dorsum. Kind of. I mean, I am not THAT old.

When y'all work with a template y'all need to modify your mindset a petty. In that location are some elusive PowerPoint features that volition make your job easier.

These are the common hurdles nosotros see our clients face when working with a template:

A lot of people know that Master Slides exist, but aren't familiar with how to use them
There are several ways to copy and paste content, and the default ctrl+c and ctrl+v doesn't cutting it with a template
Your template might not wait correct considering the fonts might not be installed on your computer
You lot are nether the assumption that templates 'lock everything' but then your presentation doesn't look similar the instance layouts you were given

Permit'due south unpack this.

How to Use Slide Masters

For those who don't know, Slide Masters are the identify where we save all the layouts. They are in a separate department from where y'all edit the slides, every bit you lot can see in the screenshot below.

As a user, you will edit the slides in 'Normal' view. Whilst you might come across a lot of case layouts in Normal fashion, those are NOT the master slides. In the screenshot below you will see a number of slides already designed in Normal view. Yous might become something like from your pattern agency. These are meant to be examples to bear witness you lot how the Master Slides piece of work, and they are non supposed to supplant the Masters.

This means that you lot can delete all of these pages if you wish and start over. When you create a new page that uses any of the Main Layouts, you just need to get to New Slides, click on the niggling pointer adjacent to the Slide button and then choice the layout of choice.

If y'all realise that the layout you lot picked doesn't piece of work for y'all, y'all can e'er modify the layout after by right clicking on the slide thumbnail, and then choosing Layout.

We recommend using either method to create your new slide, then populate the master, rather than just copying and pasting slides from your one-time presentation. If you lot do the latter, the slide will never look similar the template. Some colours might alter, but you lot are non using the layouts that were created for the template, and then information technology volition look disjointed.

Remember that a template is not meant to exercise the design work for yous. A template is supposed to give you lot guidance and tell you where the text goes, where the prototype goes, what colour the heading is, etc. You nevertheless need to put in some work. Simply once yous have done it, yous are set. And if you still need an extra bear on, driblet u.s. an email and nosotros will be happy to assist with the pattern.

Onto the next bit of template wisdom.

How to Re-create and Paste

Yes, Elisabetta, I get all that, but I notwithstanding need to copy and paste the text from my old presentation into that lovely box yous created, and it doesn't expect correct! I am not going to retype everything! Why didn't you lock the fonts?

The truth is that nosotros cannot prevent people from using fonts that are non in the template. If your template uses Calibri, just your previous presentation uses Garamond, and you lot just copy and paste the 'normal style' your text will still be in Garamond in the new template.

Luckily there is a manner to make this work properly. Beginning copy the text from your quondam presentation. And then place your cursor in the text box of your template and right click. You volition get a contextual window with a lot of options, you want to go to Paste Options and cull Use Destination Theme as shown beneath. That'south information technology!

'Ordinary people left click, enlightened ones correct click'

How to Add and Modify an Image

This is one of those things that seems obvious, merely when you starting time dealing with PowerPoint templates, you accept to think about it a bit differently. First of all pick a layout that has a moving picture placeholder (don't just create 1 or import it from another presentation, see previous tips).

A picture placeholder box will accept an icon in the middle. You only need to click on that icon and and then choose the epitome y'all want.

That's all you lot demand to do. Now let'south say yous want to modify the picture, but now that you have i in place, the icon in the middle has disappeared. How do you change it? Rather than deleting the current picture and placing another 1 instead… yes, right click once more, this time on the picture. Another handy menu will appear. Get to Change Flick and pick your pick.

Nosotros are doing it this way then that if the picture has some animation, you are keeping it. If you just delete the previous moving-picture show and insert a new ane you volition lose any animation that the template might have had.

Displaying the Right Fonts

Elisabetta, your template looks unlike on Jo's figurer compared to mine. Why are there overlapping lines of text?

This is likely due to the fact that either you or Jo don't have the template'due south font installed on the computer. Even if your template says that you lot are looking at Museo, your PowerPoint might notwithstanding be displaying Calibri; the template still says you are looking at Museo because that's what the font was set to when the template was created.

On the other mitt, Jo really has Museo on their system, and then the text is displayed correctly when they present.

When commissioning a template, there are a few things to consider:

Are you the only 1 using it, or is your visitor of 300 staff members going to utilise it?
Are all the 300 people going to accept your brand font?
Can you ensure that the brand font will be installed on all 300 computers?
Are you going to send this PowerPoint to someone exterior of your company to view?

This office is more circuitous than the previous sections of this article, so be prepared.

The journey of a yard miles begins with a single step.

Y'all Are the Merely Person Using the Template

In this example, if you lot know how to install fonts, then you are pretty much free to employ whatever font you similar. Bear in mind that if you lot send it to someone else, y'all'll demand to either send a PDF or embed the fonts into PowerPoint when you save it. To do that, you need to become to File > Options. That will open the window below:

Click on Save as shown, and so cheque the box side by side to Embed fonts in the file. If the presentation only needs to be viewed past someone without your fonts, select the first option: 'Embed only the characters used in the presentation'. If the presentation needs to be edited by the other person, you lot can choose the second pick but there are a number of reasons why we don't advise that and we always tell people to install fonts. We'll go to that later.

Many People Will Utilize the Template

In this example, you take 2 choices. If you can ensure that everyone has your fonts, you can committee a template that uses them. If you cannot enforce the installation of your particular font, and so yous need to consider 'safe fonts'. Those are fonts that are on everyone's reckoner by default, due east.g., Arial, Calibri, etc.

If you have the latest version of Office 365 you are in luck, because your choice is much larger; but that also means that the receiving computer needs to have information technology. Role 365 has access to cloud fonts – in your font list they volition have a niggling cloud icon next to them:

These fonts are provided by Microsoft and can be downloaded when you click on the icon. If the other people editing your presentation take Part 365 they will also be able to use these fonts. Information technology is very likely that everyone in your system will accept the same version of Role.

One small caveat is that your It might accept decided to disable the deject fonts. In that example you demand to ask them to enable them. Ordinarily this is done for security reasons, just given that these fonts are provided past Microsoft they are prophylactic and at that place shouldn't exist whatever security concerns.

Why Embedding Fonts Can Do More Harm Than Skilful

Similar another proficient friend of mine says:

Yes, I may have an imaginary friend problem hither. Moving swiftly along…

On the surface, embedding fonts might seem like the silver bullet that fixes all the font issues. Yet some fonts might take restrictions that will make your life hell. Fonts are created past artists who also add code that tells computers how they tin can be used. To protect their own interests, font artists might put in restrictions. These can be:

The font might not show upwards in PDFs
The font might non print
Once you lot save and close the PowerPoint, the font will not let the editing of the presentation at all next time someone opens it unless they remove it, which defeats the purpose of embedding
Some or all of the above might happen

You might not see whatever issues when you lot create the document, because you volition have the font on your computer. But once the presentation goes on someone else'southward computer and the font is not installed there, the problems might raise their ugly head.

Some fonts are openly free to use and don't have whatever of these restrictions.

Y'all tin can't be sure however, because even fonts you download from Google Fonts might have some restrictions so you will take to exercise some testing to notice out.

Once y'all have washed your tests and you lot find that your brand font tin can be embedded without issues, you are good, right? Well, non necessarily.

Remember the tip I gave y'all about copying and pasting text into a template? Practice you expect that all 300 of your staff members will remember it? Or do you lot think there will be a few times where they will just paste from somewhere else without choosing 'destination theme'? They will then introduce a new font, save it, PowerPoint will embed information technology, and and so all the issues I listed previously show up. Nightmare.

Unless some PowerPoint update changes this, the best solution will always exist to either install the fonts or apply the safe fonts.

Determination

Template Zen is reached with cognition and practice. Once you learn these life-saving techniques, you lot will reach inner peace and your want to throw your computer through the window will wane.

I will leave yous with this one final fleck of wisdom: